Overview

We have made some improvements to the Increff WMS system to enhance the Purchase Order (PO) management process. Now, users can easily make changes to the line items of a PO and lock it in CIMS (our system).

Inward Order Line Items Update Workflow

1. When changes are made to the PO in the ERP system, these amendments are sent to Increff system.

2. The new line items provided by the ERP system will replace the existing ones after going through necessary validations. This means that the entire line item information is updated based on the new request from the ERP system.

3. The PO will be moved to a NEW state for re-validation, along with all associated Advance Shipping Notices (ASN). The validations on the ASN will also be performed in CIMS.

Introducing the LOCKED State for Inward POs

We have introduced a new state called LOCKED for Inward POs in CIMS.

A new configuration is introduced which needs to be Enabled/Disabled by help of Increff Support Team for the configured for Channels in CIMS.

1. If the configuraton is enabled for an Inward PO, the PO will not move to the LOCKED state after ASN validation.

   1. If ASNs are being sent by the ERP system, the Inward PO will automatically be locked upon approval of the first ASN.

   2. If the ERP system does not follow an ASN workflow, it needs to explicitly use the Lock API in CIMS to lock the Inward PO.

2. For Inward POs with the configuration set as Disabled, the PO will be locked automatically after validation.

Please refer to the table below for a summary of what operations are allowed for each PO status in CIMS and OMS.

Related APIs