Increff WMS Inwards Workflow Features

Feature	Category	Summary	Value Add
Inward order (purchase orders, return orders and stock transfer orders) creation	Inward Order	Inward Orders can be created by specifying client, supplier, supplier location, destination warehouse and order details. The orders can be created individually or in bulk through CSV uploads	The inward order creation allows setting the expectation of inventory to be received at a warehouse from the specified client, supplier and supplier location. The inward order type allows defining whether the incoming inventory is part of a new purchase order or a returned order or an inter warehouse stock transfer order
Digitalisation of all documents in Inward Process	Gate Entry	Storing scanned copy of physical documents received with material at the time of Inward Process.	Storing scan copy of physical documents received with material. Easily downloadable from the system when required.
Unique Inward Box IDs	Gate Entry	Each vendor carton gets a unique inward box id which is mapped to PO and Invoice. This helps in optimising processes in the inward staging area and ensures products are in warded against the correct PO by just a scan of barcode printed on inward boxes.	Optimised inward staging area with improved box level traceability of invoices received.
GRN Notifications to ERP at piece level and digitally close gate entry	ERP Postings	Inward data can be posted to ERP (if any integrated) on closing Gate Entry. This means all items in this Gate Entry are serialised and QC is complete. Inward data can also be posted to ERP (if any integrated) as GRN progresses.	Push data of receipt against an invoice/ PO to the ERP as per requirement i.e GRN in progress or post invoice completion or post PO completion
Gate Entry Search	Gate Entry	Gate Entry can be searched on Date range, Supplier, Client, PO Number and Invoice Number. This search can help in closing gate entry.	Search Invoices and mark them GRN complete by multiple parameters Most used and operational search params are provided.
Gate Entry Remarks	Gate Entry	Warehouse supervisors can capture data/remarks at the time of closing the Gate Entry, which can be accessed through Reports whenever needed.	Add operational or financial remarks to a received Invoice. Use case is in reporting.
Upload Batch Information for perishable products	Gate Entry	Information about batches of products with similar manufacture date, expiry date and external batch identifier can be uploaded. Batch information can be uploaded during gate entry based on the batches that are expected to be received for GRN	Definition of batch information allows the logical grouping of perishable products such that expiry dates can be taken into consideration when exposing inventory and allocating orders
Generate Item IDs in system by giving Inward Order ID as input	Stickering Item	Increff WMS gives the created Item ID in the form of CSV. This can be used at Manufacturer's end to paste Item ID on tag itself before arriving to Warehouse	Serialize the inventory at the manufacturer end, Enabling tracking from the manufacturing unit itself. Improves GRN speed and efficiency.
No Keyboard required, No documents required to do inward	GRN	Only a scan of the Unique ID generated by the Increff WMS system needs to be done.	Errors (no typo errors, GRN mismatch between products) dramatically reduce, No human decision making is required, the operator only has to scan and continue. All checks and balances in place to ensure the operator does not pick & pack or dispatch the wrong product. Very less training required Scan based operation with all checks and balances in place, ensuring no human decision is required and avoids human errors. easy to train and simple to use.
Auto QC pass and mandatory QC Fail Reason selection	GRN	Auto QC Pass makes GRN faster, and for each QC Fail item, a QC Fail reason is captured.	Reason for QC Fail is tagged to each product and is tracked at a vendor, PO or item level. Later can be used to pick only items for a specific reason.
Info button is present near QC Fail reasons drop-down which links to QC Fail Reasons documentation	GRN	The link provided to the info button has a description of all QC Fail reasons.	Clear explanation of QC reasons available on the screen for quick reference which helps in deciding correct QC Fail reason.
PrePrinted Item ID GRN Process	GRN	New Item ID sticker is not created by Increff WMS, instead uses a PrePrinted Item ID sticker. (Refer to Stickering Item sub-module)	Print Item ID in bulk at the warehouse to improve efficiency of GRN
Print Bulk Item IDs	GRN	Multiple Item ID stickers for the same SKU can be printed at one go for a box.	Print Item ID in bulk for an SKU at the warehouse to improve efficiency of GRN. This enables us for Box level Item ID printing.
NEW item status GRN Process	GRN	This allows Warehouse to have different desks for item stickering and QC process. Item Stickering is done from a different screen and QC of that item/ adding to bin is done on this screen.	Split the GRN process by Stickering Item ID at manufacturer and QC at Warehouse.Increasing speed of GRN and enabling tracking from manufacturing unit.
Don't allow GRN if SKU not in PO	GRN	System checks Inward PO details to match SKU scanned and SKUs present in that order.	Enable/disable to receive products in excess than PO qty
Don't allow Excess GRN	GRN	System checks Inward PO qty of SKU and count of items already GRNed against. This is configurable	By default the system doesn't allow excess but if required it cant be configured to allow excess GRN. Sku wise Grn Progress is traceable.
Don't allow putting items in wrong QC bin	GRN	QC Fail items can go only in QC Fail bins, Qc Pass Items can go into QC pass bins	Ensure fail and pass products are kept separately to maintain hygiene
Image of the product and all master details are shown on the screen when SKU is scanned	GRN	All these product master details and images are prerequisites of Increff WMS System.	Visual Aid provided to the operator by showing image and relevant data of the product on the screen. eg: during GRN, Picking and Packing
No next button is required in screen to process subsequent items on GRN desk	GRN	Focus on Screen automatically resets itself on a successful GRN process.	Automatic cursor movement to the next field ensuring that the operator doesn't skip any step. Also makes sure he does not need to use a mouse or keyboard for processing the next Item.
Item Stickers can be printed even without SKU/EAN input	Bulk Inwards	This screen is used when a large number of items are inwarded with SKU being the same. Stickers don't have Increff SKU ID printed on it, instead mapping of Item ID and Increff SKU ID is done later on item scan	Print Item IDs without SKU mapping to increase speed of printing and stickering.
System suggests closest empty location (if required)	Put Away	Scan any location and get the closest empty location for Putaway	Reduce time and distance travel by the operator to find empty locations.
Any Empty location in the Warehouse can be used for Bin Putaway	Put Away	System doesn't restrict putaway of bin and item at any empty location	Flexibility to putaway bins as per convenience of the operator
Direct Item Putaway to bins present on locations	Put Away	Item can be also Putaway to a location directly into a bin using Item Putaway Tab	Capability to put away by piece or by bin.
UOM	Fulfilment & Inwards	With UOM feature fulfilment and inwards can be done on different packs of the same SKU.	This enables faster GRN, capability to fulfil in packs instead of eaches.
Bin to Bin Putaway	Putaway	Allow complete bin to bin transfer of items and print binstickers in bulk	This will enable warehouses that have static bins to have seamless operations.