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1. Quality Assurance

   • Verify that the items inside the received boxes meet the specified quality standards set by the business.

2. Identify Defects

   • Detect any defects or discrepancies in a representative sample of boxes, allowing for timely corrective actions.

3. Accuracy Check

   • Confirm the accuracy of the received items by inspecting a portion of the boxes against the expected specifications.

4. Supplier Compliance

   • Ensure that suppliers comply with quality requirements, fostering accountability and maintaining strong partnerships.

5. Risk Mitigation

   • Mitigate the risk of accepting substandard or faulty items by conducting thorough quality checks on a subset of the received inventory.

6. Operational Efficiency

   • Improve overall operational efficiency by preventing the acceptance of defective items, reducing the likelihood of disruptions in downstream processes.

7. Customer Satisfaction

   • Enhance customer satisfaction by minimizing the chances of shipping out products with defects, ultimately improving the quality of goods delivered.

8. Data-Driven Decision-Making

   • Collect valuable data on the quality of received items through the sampling QC process, enabling data-driven decision-making for future orders and supplier relationships.

9. Compliance with Regulations

   • Adhere to industry regulations and standards by implementing quality control measures, ensuring that the business operates in accordance with legal requirements.

10. Continuous Improvement

    • Use insights gained from sampling QC to implement continuous improvement strategies, refining processes and minimizing the occurrence of quality issues over time.

11. Efficient Resource Utilization

    • Optimize resource utilization by focusing detailed inspections on a representative sample, balancing the need for rigorous quality control with efficient warehouse operations.

Sample QC Workflow

1. Defining the Supplier/ Customer Level Inspection parameters

   1. In managing incoming shipments from suppliers and customers and enabling box-wise GRN functionality, we have the flexibility to establish inspection percentages that determine the mandatory number of boxes requiring inspection and the percentage of items needing Quality Control (QC) pass for gate entry approval.

   2. These values for customers and suppliers can be tailored, considering factors like trust levels or past shipment accuracy. This practical and trust-oriented approach allows for the customization of sampling percentages, enhancing efficiency in the box-wise inwards process without undermining the accuracy of inwards.

   3. Some inspection parameters can be defined against the Supplier/ Customer. The value for Inspection parameters can be set during creation of Supplier/ Customer or Updation of Supplier/ Customer information.

2. Inspection Picking from Inward Staging Area and Box Inspection (Insection Picking and Box Inspection)

3. Box Inspection

Gate Entry Approval

1. The implementation of a Sample QC workflow is integral to secure the quality and precision of items received in boxes. This is particularly crucial as the box-wise inward flow permits the direct GRN of boxes rather than individual items. Setting a specified percentage for sample QC at the supplier level is essential for validating the accuracy of Box and Item mapping in the system. Achieving the designated percentage result is a prerequisite for subsequent processes, such as Gate entry approval, ensuring stringent inventory control and the efficient streamlining of warehouse operations.

2. The Sample QC workflow also offers clients the flexibility to skip the sample QC process for trusted suppliers. This strategic choice enables streamlined operations, allowing clients to bypass sample QC for suppliers with proven reliability.

3. This approach enhances operational efficiency while upholding rigorous quality control when required, providing a customized solution aligned with the client's trust levels and established supplier relationships.

4. Gate Entry Approval

   1. Gate entry approval in the boxwise inwards flow of a WMS adds an essential layer of control, verification, and resolution of issues to the overall receiving process, ensuring the integrity of the incoming inventory and facilitating smooth downstream operations within the warehouse.

   2. The gate entry approval process is done in the warehouse once the receiving and sample QC process for boxes is done as per the set inspection percentages.

   3. The gate entry approval process is required for both Storage as well as Crossdock inwards.

   4. The gate entry (for the given purpose) can be approved after resolving the possible issues

      • Some items in these boxes were not received in the inspected boxes.

      • Some items expected in these boxes are marked as permanently lost.

      • These items were not expected as a part of this gate entry.

      • Some items in these boxes were received in other boxes.

      • Extra items in extra boxes are displayed (if this case is true for CD boxes, the Approval cannot be done. The user should inspect all extra boxes and only then approval can be done)

   5. During the approval/decision-making process, the user can take the following action:

      • Reject all the remaining non-inspected boxes.

      • Reject some of the boxes, here the remaining boxes will be approved.

      • Approve all the remaining boxes.