Inward order (purchase orders, return orders and stock transfer orders) creation

Inward Order

Inward Orders can be created by specifying client, supplier, supplier location, destination warehouse and order details. The orders can be created individually or in bulk through CSV uploads

The inward order creation allows setting the expectation of inventory to be received at a warehouse from the specified client, supplier and supplier location. The inward order type allows defining whether the incoming inventory is part of a new purchase order or a returned order or an inter warehouse stock transfer order

Digitalisation of all documents in Inward Process

Gate Entry

Storing scanned copy of physical documents received with material at the time of Inward Process.

Storing scan copy of physical documents received with material. Easily downloadable from the system when required.

Unique Inward Box IDs

Inwards - Gate Entry

Each vendor carton gets a unique inward box id which is mapped to PO and Invoice. This helps in optimising processes in the inward staging area and ensures products are in warded against the correct PO by just a scan of barcode printed on inward boxes.

Optimised inward staging area with improved box level traceability of invoices received.

GRN Notifications to ERP at piece level and digitally close gate entry

ERP Postings

Inward data can be posted to ERP (if any integrated) on closing Gate Entry.
This means all items in this Gate Entry are serialised and QC is complete.

Inward data can also be posted to ERP (if any integrated) as GRN progresses.

Push data of receipt against an invoice/ PO to the ERP as per requirement i.e GRN in progress or post invoice completion or post PO completion

Gate Entry Search

Gate Entry

Gate Entry can be searched on Date range, Supplier, Client, PO Number and Invoice Number. This search can help in closing gate entry.

Search Invoices and mark them GRN complete by multiple parameters
Most used and operational search params are provided.

Gate Entry Remarks

Gate Entry

Warehouse supervisors can capture data/remarks at the time of closing the Gate Entry, which can be accessed through Reports whenever needed.

Add operational or financial remarks to a received Invoice. Use case is in reporting.

Upload Batch Information for perishable products

Gate Entry

Information about batches of products with similar manufacture date, expiry date and external batch identifier can be uploaded. Batch information can be uploaded during gate entry based on the batches that are expected to be received for GRN

Definition of batch information allows the logical grouping of perishable products such that expiry dates can be taken into consideration when exposing inventory and allocating orders

Generate Item IDs in system by giving Inward Order ID as input

Stickering Item

Assure gives the created Item ID in the form of CSV. This can be used at Manufacturer's end to paste Item ID on tag itself before arriving to Warehouse

Serialize the inventory at the manufacturer end,
Enabling tracking from the manufacturing unit itself.
Improves GRN speed and efficiency.

No Keyboard required, No documents required to do inward

GRN

Only a scan of the Unique ID generated by the Assure system needs to be done.

• Errors (no typo errors, GRN mismatch between products) dramatically reduce,

• No human decision making is required, the operator only has to scan and continue.

• All checks and balances in place to ensure the operator does not pick & pack or dispatch the wrong product.

• Very less training required

Scan based operation with all checks and balances in place, ensuring no human decision is required and avoids human errors. easy to train and simple to use.

Auto QC pass and mandatory QC Fail Reason selection

GRN

Auto QC Pass makes GRN faster,
and for each QC Fail item, a QC Fail reason is captured.

Reason for QC Fail is tagged to each product and is tracked at a vendor, PO or item level. Later can be used to pick only items for a specific reason.

Info button is present near QC Fail reasons drop-down which links to QC Fail Reasons documentation

GRN

The link provided to the info button has a description of all QC Fail reasons.

Clear explanation of QC reasons available on the screen for quick reference which helps in deciding correct QC Fail reason.

PrePrinted Item ID GRN Process

GRN

New Item ID sticker is not created by Assure, instead uses a PrePrinted Item ID sticker. (Refer to Stickering Item sub-module)

Print Item ID in bulk at the warehouse to improve efficiency of GRN

Print Bulk Item IDs

GRN

Multiple Item ID stickers for the same SKU can be printed at one go for a box.

Print Item ID in bulk for an SKU at the warehouse to improve efficiency of GRN. This enables us for Box level Item ID printing.

NEW item status GRN Process

GRN

This allows Warehouse to have different desks for item stickering and QC process. Item Stickering is done from a different screen and QC of that item/ adding to bin is done on this screen.

Split the GRN process by
Stickering Item ID at manufacturer and QC at Warehouse.Increasing speed of GRN and enabling tracking from manufacturing unit.

Don't allow GRN if SKU not in PO

GRN

System checks Inward PO details to match SKU scanned and SKUs present in that order.

Enable/disable to receive products in excess than PO qty

Don't allow Excess GRN

GRN

System checks Inward PO qty of SKU and count of items already GRNed against. This is configurable

By default the system doesn't allow excess but if required it cant be configured to allow excess GRN. Sku wise Grn Progress is traceable.

Don't allow putting items in wrong QC bin

GRN

QC Fail items can go only in QC Fail bins, Qc Pass Items can go into QC pass bins

Ensure fail and pass products are kept separately to maintain hygiene

Image of the product and all master details are shown on the screen when SKU is scanned

GRN

All these product master details and images are prerequisites of Assure System.

Visual Aid provided to the operator by showing image and relevant data of the product on the screen.
eg: during GRN, Picking and Packing

No next button is required in screen to process subsequent items on GRN desk

GRN

Focus on Screen automatically resets itself on a successful GRN process.

Automatic cursor movement to the next field ensuring that the operator doesn't skip any step. Also makes sure he does not need to use a mouse or keyboard for processing the next Item.

Item-Batch Mapping

GRN

Batches that represent a grouping of items with same manufacture and expiry dates can be mapped to perishable items to indicate their manufacture date, expiry date and external batch identifier. During GRN, the appropriate batch must be selected for the perishable item based on matching batch details

Based on the expiry date of the associated batch, perishable items can be made available or non-available for sale based on expiry status

Item Stickers can be printed even without SKU/EAN input

Bulk Inwards

This screen is used when a large number of items are inwarded with SKU being the same.
Stickers don't have Increff SKU ID printed on it, instead mapping of Item ID and Increff SKU ID is done later on item scan

Print Item IDs without SKU mapping to increase speed of printing and stickering.

System suggests closest empty location (if required)

Put Away

Scan any location and get the closest empty location for Putaway

Reduce time and distance travel by the operator to find empty locations.

Any Empty location in the Warehouse can be used for Bin Putaway

Put Away

System doesn't restrict putaway of bin and item at any empty location

Flexibility to putaway bins as per convenience of the operator

Direct Item Putaway to bins present on locations

Put Away

Item can be also Putaway to a location directly into a bin using Item Putaway Tab

Capability to put away by piece or by bin.

Outward bulk order creation

Outward Order

Bulk orders can be placed directly from by specifying order identifiers, product SKU codes and ordered quantities. Outward orders can be sales orders, return orders or inter warehouse stock transfer orders. Bulk order can only originate from a valid customer and customer location that has been created for the client in question

Bulk Orders and Order types

Outward Order

Assure supports all kinds of B2B orders, stock transfer, return to vendor, B2B to customers, to popular XYZ like shopper shop etc

Print Invoices in multiple formats eg shopper stop, Myntra etc based on the customer requirement.

Bulk Order Tax data and breakup

Outward Order

Assure supports placing B2B orders with and without invoice and tax breakup. Tax can also be auto calculated at time of invoice generation. Tax rule /(GST) compliant invoicing mechanism

Option to upload tax details at an SKU level to ease financial reco of inward and outward orders. Auto tax computation for Inter state, Intra state stock transfers.

Bulk Order Auto Inventory allocation

Outward Order

Configurable Immediate "Auto inventory allocation" for All orders. Also if inventory is assigned partially, Assure can auto assign more as inventory is GRNed

Auto allocate inventory at the time of placing the order itself to improve fulfilment of B2B orders.

Bulk Order Manual Inventory allocation

Outward Order

Bulk orders can be marked to not be retried automatically. Instead, the allocation may be performed manually by selecting the order and performing the retry

Manual order retry it is not desirable to automatically allocate inventory to an order. This provdes a degree of control over how inventory is allocated to orders

Manual Order Deallocation

Outward Order

Items within an order for which inventory has been allocated can be manually deallocated without cancelling them. Deallocated orders, when retried, are re-allocated based on update inventory present

Deallocation of a order item frees up inventory previously allocated to it. This inventory is made available for other orders. Such deallocation is useful if it is not desired to allocate/fulfill certain orders

Order Item expiry related details specification through minimum-expiry date

Expiry

For order items of perishable products, a minimum-expiry date must be specified. Order allocation is done to ensure allocated inventory expires after the provided minimum expiry date

Orders for perishable items can be placed keeping a custom expiry threshold. This prevents allocation of inventory that might be expiring too soon

Order Item expiry related details specification through batch ID

Expiry

For order items of perishable products, instead of the minimum-expiry date, the internal batch ID can also be specified. Order allocation is done only from the specified batch (even if

Orders for perishable items can be placed keeping a custom expiry threshold. This prevents allocation of inventory that might be expiring too soon

Manual Bulk Order picklist release

Bulk Pick List Release

Picklist of Bulk Order is not automatically released in the system. Instead, order can be searched by orderId and on clicking the release picklist button, the system marks this order for picklist release and it is released in background within a few minutes.

Release B2B picklist by order to prioritize among bulk orders.

SKU wise Picklist release Bulk Orders

Bulk Pick List Release

Since Bulk Order can be of huge quantities, Picklist can be released partially for order by releasing SKU wise. This can be helpful for Warehouse Supervisor if there are not enough resources to process the whole order.

Release picklist by SKU for a B2B order

Zone, Aisle and order wise picking pendency is shown on this screen

Bulk Pick Pending

This is similar to Piece Pick Pending screen, only difference being Picking Pendency is shown order wise for different Aisles.

Monitor Order- Aisle level pick pendency for B2B orders.

Order wise picking for bulk orders

Bulk Pick Item

This is similar to Piece Pick Item screen, only difference being Picking happens for single order in the Aisle.

Pick by order removing the need to sort the products later for B2B orders.

Easy Outward box creation

Bulk Packing

Unique Outward Box Barcodes are generated on packing screen

Unique box Ids and box wise packing list give item level tracking which serial bar code is present in which box.

Bulk packing is again just scanning serial barcodes of an Order against an Unique Outward Box Id

Bulk Packing

Put items in boxed by just scanning Item ID and box Id

Add products to a box by just scanning Item barcode

Visible error Item list

Bulk Packing

if any item is scanned wrong, Assure enforces packed to scan it again to confirm physical removal

Assure ensure wrong product cant be added to the box

Auto Boxwise packlist generation

Bulk Packing

As soon as boxes are digitally closed, packlists are generated and printed

Auto printing of the box wise packing list.

Sound feedback on wrong scan

Bulk Packing

Sound feedback on wrong scan

Additional audio msg/tone for success and error scan to alert the operator.

Bulk handover on Outward box level

Bulk handover

No box can be accidentally scanned. for missing boxes counts are show for scanned ve pending

Allow operators to handover only after all boxes of the Invoice are scanned.
Ensure no wrong/short dispatch.